Open Access Author Fund (OAAF) Pilot Program

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January 2016 – June 2017

Purpose of the Fund

The West Virginia University Libraries are committed to providing open access to research for anyone anywhere. The Open Access Author Fund (OAAF) is intended as an aid to open access to scholarly content published by WVU authors.

Authors requesting fees for open access publications should consider the OAAF as a last resort when no other source of funding is available. The WVU Libraries encourage authors to include publication fees in grant requests whenever possible. This fund is not intended to replace grant funding nor any University funding such as the Eberly College Subvention Fund.

Journal/Publisher Requirements

The primary venue of publication must be an established open-access journal, a journal that does not charge readers or their institutions for unfettered access to peer-reviewed articles. Articles submitted to hybrid journals will not be considered.  A hybrid journal publishes both open access and subscription or paid articles.  To be eligible, a journal must meet these additional requirements:

Hybrid, a mix of open and paid articles, or delayed open-access journals are not eligible. You may consult Cabell’s Directory of Publishing Opportunities to find the extent of your journal’s open access. Cabell’s only covers these subject areas: business (accounting, marketing, economics & finance, management), education, psychology, nursing, health administration, and computer science & business information systems. If unsure about a journal meeting these criteria, contact the WVU Libraries prior to submitting an article for publication.

The OAAF will also consider funding for open access book chapters in fully open access books.

The West Virginia University Libraries have institutional memberships with a number of publishers and platforms resulting in no or discounted open access fees. For a full list and extent of help for authors, please see the open access research guide. Please consult the research guide first and then contact Linda Blake for information.

Eligible Authors

Funds are available for faculty, staff, postdoctoral associates, and students served by the West Virginia University Libraries and its regional libraries.

Any authors who are unsure about whether they are an eligible author should contact Linda Blake prior to submitting an article for publication.

Multiple Authors

Multiple WVU authors are expected to split the single author funds. Each WVU author should apply separately for a single article. If a WVU author is a first author, then the author will receive funding to the fullest extent outlined here. If the author is not the first author, then the portion will be prorated. Non-WVU authors, including alumni, will not be funded.

Eligible Fees

Open access author fees may include publication fees (charges levied on articles accepted for publication, including page charges). Eligible fees must be based on a publication’s standard fee schedule that is independent of the author’s institution. Reprint fees are not eligible. The subsidy is limited to $2,000 per article, regardless of the number of authors. Due to an expected high volume of requests from the Health Sciences Center, the per-article subsidy for HSC authors is limited to $1,000.  The fund will not be used to reimburse authors for previously paid open access fees.

Fund Limits

Publication charges will be paid to the publisher on behalf of an author on a first-come-first-served basis. Once the fund is expended, there will be no more funds until the next fiscal year. The program is a pilot project, and for this reason in early years funding will be limited and will be disbursed to authors upon approval by the OAAF Committee and in the order in which they were received and approved.

Applying for Funds

Once an author has a manuscript accepted by a qualifying journal, he or she should immediately apply for open access funds using the application form. The OAAF Committee in the University Libraries will review the applications and vet and prioritize them based on criteria for eligibility, guidelines, and available funding. Authors will receive notification of decision via email within 3 business days. The decision of the Committee is final.

Open Access Author Fund Committee

The OAAF Committee represents all WVU research constituencies and is a mix of teaching faculty and librarians from across the Downtown, Evansdale, and Health Sciences campuses. Current members are:

Linda Blake, Science Librarian and Chair
Susan Arnold, Health Sciences Library
Marian Armour-Gemmen, Evansdale Library
Cheryl Ball, English Department
Wathiq Abdul-Razzaq, Physics and Astronomy Department
Peter Giacobbi, College of Physical Activity and Sport Sciences, Joint Appointment School of Public Health 
George Kelley, Health Sciences
Jason Manning, Department of Sociology and Anthropology
Alan Stolzenberg, Chemistry Department

Institutional Repository

At some time in the future and as an added service, the Libraries will deposit a copy of funded articles in the WVU Libraries’ institutional repository, wvuScholar. The placement of an article in the repository helps to build the collection of WVU–authored publications, supports the self-archiving arm of the open access movement, and gives the article an added element of preservation and discoverability.